Kindly note the below clarifications concerning COVID testing and quarantine circulated by the EC in Note 013 (16/04/2021).
Please be aware of the fact that Note 013 is not retroactive.
Cost related with COVID tests
As COVID testing has become more and more a pre-requisite for physical mobility abroad and in order to facilitate such mobility abroad under the Erasmus+ programme, the costs related to such tests are also eligible for funding under the exceptional costs category, as part of the set of exceptional rules in the COVID-19 framework.
The reimbursement rate is set at 100% of the eligible costs actually incurred.
In regard to the Grant Agreements, in September 2020, as an exceptional measure, we granted the possibility to allow the transfer without amendment of 10% of funds from any budget category to exceptional costs to cover costs related to physical mobilities in the context of COVID-19 and, in particular, in relation to the conditions for travelling abroad.
The transfers should not exceed the 10% of the overall last budget approved by the NA.
The decision to allow these costs shall be based on a case-by-case assessment by the NA, and the costs incurred shall be supported by invoices.
Transfers to exceptional costs are possible, even if no exceptional costs were requested at the time of application, and an amendment is needed in any case where more than 10% of the funds are allocated to exceptional costs for this purpose.
The same rules for transfers are applicable also to European Solidarity Corps projects (volunteering, traineeships and jobs, solidarity projects).
Costs related to quarantine periods
In an initial phase, NAs were instructed that costs to cover compulsory quarantine periods required when travelling abroad for physical mobility could be covered under the exceptional costs category.
As the situation has evolved and quarantines have become a common condition for international travel, in the spirit of simplifying the rules, quarantine periods can be now considered as a prolongation of the mobility period eligible for funding under the individual support category. The prolongation cannot exceed the maximum number of eligible days allowed in the Erasmus+ Programme Guide.
The same rate of individual support should be applied as for the regular mobility period that the quarantine is connected to. The support for the quarantine period is only eligible for the time spent in the host country of the activity and does not apply when returning to the country of origin of the participant. It would be desirable that virtual activities are foreseen for participants that have to follow a quarantine previous to the physical activity.